AZALEA PARK DESIGN COMMITTEE

APPROVED MEETING MINUTES

Friday, April 9, 2004

Attendance:      Liz, Vicki, Tom, Larry, Robin, Rick, Joan, Maxx, Evie Cossawer, Dorothy Annette, Jim Annette.

 

1.      Member input – Vicki introduced her mother, Evie Cossawer, who has just moved to Azalea Park and will be working on the Arts Grant. Tom announced that there will be a canyon cleanup of Marlborough Canyon/Jamie’s Way on April 10.

 

2.      Approval of minutes – The minutes from the 3/26/04 meeting were approved without changes. Minutes from the 3/12/04 meeting were continued.

 

3.      Arts Grant –Vicki introduced Dorothy Annette, who is the spokesperson for the arts grant and sits on the board that reviews the grant applications. Vicki stated that she had gone to the April 1, 2004 workshop for the grant, and reported what she had learned. Funds must be matched by the neighborhood, and the  maximum amount we can apply for is $10,000. Matching funds can’t come from another city funding source, so CDBG money doesn’t count. This is okay because we have $5000 from the ASLA grant, and 50% of the matching funds can be an in-kind donation. This could fund the community participation aspect of the identification signs, and allow the neighborhood to hire a coordinator for the project. Evie stated that she is helping to write the grant.

 

Dorothy stated that the intent of the grant was be to have artists come forward with ideas and projects, and to get neighborhoods involved in participating in art (making, listening, etc). The Commission likes to pay for artists, so they would like to fund an artist through the grant. The funds go toward one activity that can last up to 18 months. The same project cannot receive funding twice. Outreach does not get included in the funding, but could be considered an in-kind donation. The process of deciding who receives the grant is through a panel, which will meet in May or June. Each member of the panel reviews the grant, which must include a budget and be logical and believable in its scope. A preferred application has one person getting paid by the grant – preferably an artist from the community. The budget must be described in a timeline and progress reports made. Materials can be funded by the grant, but equipment can only be funded if it is to be used repeatedly for art in the future. Use of the ALSA grant as matching funds is fine, and this grant can be used to fund an expansion of this project to other sites. Overall, Dorothy believes that our project is an ideal candidate for the grant.

 

The Committee discussed some of the details of the project, including design, materials, and coordination. One idea was to hire Linda Pennington as the resident artist to organize and lead workshops to create the elements of the mosaic and then install them.

 

4.      Update on results of 4/5/04 City Heights Planning Committee meeting – Liz stated that she had informed the City Heights Planning Committee of the neighborhood identification signage project and that it would be on their agenda sometime in the future. She also reported that she had taken the Violet and Poplar stop sign request to the Planning Committee with the support of a number of neighborhood residents who spoke in favor of it. The item passed with no opposition and 2 abstentions.

 

 

5.      Update on Contract for Neighborhood Identification Signage– Liz stated that Kim had written an update that was sent to the committee over email.

 

6.      Matrix and Prioritization for Future Projects/Goals of Design Committee (continued from last meeting)– Liz led the discussion on what items should be prioritized, and in what time frame. Assigning/volunteering specific tasks and responsibilities to accomplish the priorities will be done at the next meeting.  The completed table is below.

 

Not a Design Committee task, but we would like to see this done.

Priority – Short term (0 - 2 years)

Priority – Med/Long term (more than 2 years)

Priority - Ongoing

Graffiti abatement (Design Committee role should be limited to proactive planning)

Stop sign at Violet and Poplar

Traffic calming (i.e. curb popouts at intersections on Poplar)

Research creative funding sources

CDBG Funds (Design Committee should have advisory role)

Neighborhood Identification Signage

Bus stop improvements

Educate property owners about aesthetic improvements.

Utility Undergrounding (scheduled city project)

Beautification of Public Spaces (parks, trailheads, paper streets etc.)

Sidewalk survey and improved sidewalk system.

Educate property owners about services and assistance available from the City or other sources.

Fundraising/Grantwriting/MADS (Design Committee should have advisory, not lead role)

Educate committee regarding existing land use and zoning.

Uplighting on street trees.

Alley beautification

 

Pictorial wooden street signs – improvement, maintenance, copyright permissions.

 

Trash can improvements

 

Aesthetic improvements for trash cans. (possibly mosaic/tile or possibly a stenciled design)

 

maintenance of improvements

 

Increased outreach to community (i.e. table at Cinco de Mayo)

 

 

7.      Design Committee Letterhead – Maxx stated that it is okay for the Design committee to have their own letterhead, and that the Neighborhood Association letterhead is reserved only for use in formal letters. He also stated that the Design Committee should Cc the Executive Committee on all correspondence. Discussion ensued, resulting in an affirmation that the Design Committee would wait until after the identification signage project is complete, and then would design a logo based on the design of the identification signage.

 

8.      Adjourn

 

The next regular meeting is scheduled for Friday, April 23, 2004.